Are you struggling with whether to send a thank-you note after an interview? Or after a company visit? Or after spending time with a special employer at a career fair? Here are some thoughts on the matter!
Although you may still hear some of them say sending a thank-you note is a waste of time, generally, employers like them. And a well-written note may enhance your candidacy if you follow these few guidelines:
- Make it short! Lengthy, flowery notes will not endear you to the employer and may be perceived as an attempt to “kiss up” to the person who receives it.
- Address the note to the person who will be most involved in the selection decision. Ask for business cards during the interview and/or make notes about the spelling of this person’s name and correct title! You must spell the name of the organization correctly as well.
- Use the note to confirm your serious interest in and/or qualifications for the position. You should:
—Detail relevant knowledge or experience to the position that was not covered or expanded upon in your interview or on your resume.
—Mention people who were especially helpful during your interview.
—Reaffirm your excitement about this opportunity.
- Use businesslike stationery or notepaper. You may type the note or handwrite it (only if your handwriting is neat and legible).
- Maintain a professional tone in the note, no matter how friendly a relationship you feel you have developed with the person to whom you are writing. The note will probably become part of your personnel file and be read by others.
- Organize your note. A suggested format:
—First paragraph: Express your appreciation (for the interview, for the opportunity to discuss the position at the career fair, etc.). Mention the date of the contact.
—Second paragraph: Personalize it! For example: mention something that you learned that enhanced your interest in the position or a skill or experience that you were not able to discuss during your contact. Or, mention a person who was especially helpful and tell your reader why.
—Third paragraph: Reaffirm your interest in the position. Tell the employer that you look forward to hearing from them.
- Send your thank-you note as soon as possible after the contact. If your note arrives after the decision has been made, it will have little impact.
If well presented, a thank-you note is a courtesy that can set you apart from other candidates and enhance your image with the organization.